Kongu UK
UK Kongu Nanbargal Organisation Limited (Kongu UK or UK Kongu) - Registered in UK (‘We’) are committed to protecting and respecting your data privacy.
This Policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure.
Any questions regarding this Policy and our privacy practices should be sent by email to complaints@kongu.uk. Muthu Kumar will be our data controller to support you on any personal data related queries.

Who are we?

We are non profit organisation registered in UK. We organise events and provide support to Kongu community people coming to UK.

What type of information is collected from you?

The personal information we collect includes your name, address, email, phone number, your kootam, family member name, email, phone, kootam, IP address, and information regarding what pages are accessed and when. If you make a payment through online your card information is not held by us, it is collected by our third party payment processors, who specialise in the secure online capture and processing of credit/debit card transactions.
The third party provider we use to process payments is PayPal. Link to their websites are provided as link above. Once you are directed to their website, the details captured by them are held in their servers. Privacy policy applicable to the data captured by them can be seen in their website. This policy does not apply to those data.

Lawful Basis for Collecting Info

When you register as a member, we need to collect your personal details
  • • To identify you to provide the tickets and other benefits based on the membership.
  • • To provide access to member only area including sale, matrimony area and restricted gallery images.
  • • To collect the details to send you helpful information when we organize community events.
We are obtaining your consent to collect, store and process your data to perform the services you
are looking for

How do we collect information from you?

We obtain information about you through the website:

  • • When you use our contact us form, you will be asked for Name, Email, Phone, address, kootam, family member details.
  • • When you subscribe to our news letters, we will be asking your Name and email address.
  • • When you make payments, you will be requested to provide your personal details Name & email address.

How is your information used?

We may use your information to:

  • • Process your enquiry that you have submitted.
  • • Store your details for further contact or analysis. This may be stored in server or google drive.
  • • Carry out our obligations arising from any events planned.
  • • Communicate to you to provide status updates on the payments.
  • • Notify you of changes to our services/events.
  • • Send you communications which you have requested and that may be of interest.
  • • Communicate the renewal of services/membership.
  • • Communicate potential impacts to the offered service due to external or unexpected events.
  • • To provide access and permissions for special services and website accesses to perform any additional responsibility.

How long your information stored?

We are required under UK tax law to keep your basic personal data (name, address, contact details) for a minimum of 6 years after which time it will be destroyed.

Who has access to your information?

Your details provided will be used by our internal staff/volunteers to contact you and to provide the services you are looking for from us.
We will not sell or rent your information to third parties. We will not share your information with third parties for marketing purposes.

Individual rights around data protection are listed below.

If at any point you believe the information we process on you is incorrect you can request to see this information and have it corrected or deleted. If you wish to raise a complaint on how we have handled your personal data, you can contact us to have the matter investigated.
Please contact us by email: admin@kongu.uk with your clarification or request. Your data controller (KUK Board member) will be able to support you.

Role based limited access to data

Our website is designed with clear role based access to the user data. Only approved users can access the member data. We are taking regular back ups. This will ensure that our services and data will be restored quickly without significant impact.


We may analyse the information provided by you to provide tailored service/information/support to you.

Use of ‘cookies’

This website uses cookies as described below. 'Cookies' are small pieces of information stored on your hard drive to allow that website to recognize you when you visit. They collect statistical data about your browsing actions and patterns and do not identify you as an individual. This also helps us to improve our website and deliver a better more personalized service.
Google Analytics: We use this service which may place cookies to monitor the website traffic.
It is possible to switch off cookies by setting your browser preferences as given below,


  1. Go to the Safari menu.
  2. Click on the Preferences.
  3. Click the ‘Security’ tab.
  4. Under ‘Accept Cookies’, set it to accept, reject, or selectively accept cookies.

Firefox 3.0+

  1. Click on 'Tools' in the menu bar.
  2. Click on 'Options'.
  3. Click on 'Privacy' Tab in the top section.
  4. From the drop down box select ‘Use custom setting for history’.
  5. Un-tick the box that says 'Accept Cookies From sites'.
  6. Click OK and Close the screen.

Internet Explorer 7.0+

  1. Click on 'Tools' in the menu bar.
  2. Click on 'Options'.
  3. Click on 'Privacy' Tab on top section.
  4. Click on the 'Advanced' button.
  5. Select ‘Prompt’ for both ‘First party cookies’ and ‘Third Party Cookies’.
  6. Click OK and Close the screen.

Google Chrome 8.0+

  1. Click to 'Tools Menu'.
  2. Click on 'Options'.
  3. Click on 'Under the Bonnet'.
  4. Click on 'Cookie Setting' button and tick ‘Block all third-party cookies without exception’.
  5. Close the screen.

Links to other websites

Our website may contain links to other websites run by other organisations. This privacy policy applies only to our website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.

16 or Under

We are concerned to protect the privacy of children aged 16 or under. If you are aged 16 or under‚ please get your parent/guardian's permission beforehand whenever you provide us with personal information.

Transferring your information outside of Europe

As part of the services offered to you through this website, the information which you provide to us may be transferred to countries outside the European Union (“EU”). By way of example, this may happen if any of our servers are from time to time located in a country outside of the EU. These countries may not have similar data protection laws to the UK. By submitting your personal data, you’re agreeing to this transfer, storing or processing. If we transfer your information outside of the EU in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy. If you use our services while you are outside the EU, your information may be transferred outside the EU in order to provide you with those services.

Data protection by design

Individual personal data protection has been considered core of the website design. Key aspects are:

  • • Obtaining consent.
  • • Verifying the user through manual process.
  • • Role based user data access for event management and further processing.
  • • Option to edit their data within the website by self (as much as possible).
  • • Able to view only the data submitted by them unless approved by the board.
  • • Need based access control.

Review of this Policy

We keep this Policy under regular review. This Policy was last updated in Nov 2017.
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